WORLDWIDE TELECOM COMPANY SPOLKA Z OGRANICZONA ODPOWIEDZIALNOSCIA (hereinafter – «WTC»), gives utmost importance to compliance with regulatory guidelines.
Both international and local regulations require WTC to implement effective internal procedures and mechanisms to prevent money laundering, terrorist financing, drug and human trafficking, proliferation of weapons of mass destruction, corruption and bribery and to take action in case of any form of suspicious activity from its Users.
The WTC has a comprehensive Know Your Customer (KYC), Anti Money Laundering (AML) policy (hereinafter – «KYC&AML Policy») incorporating the key elements of Customer Acceptance Policy, Customer Identification Procedures, Risk Management and Monitoring of Transactions.
1. KYC&AML Policy covers the following matters:
2. Verification procedures
One of the international standards for preventing illegal activity is customer due diligence (“CDD”).
According to CDD, WTC establishes its own verification procedures within the standards of anti money laundering and “Know Your Customer” frameworks.
3. Identity verification
WTC’s identity verification procedure requires the User to provide WTC with reliable, independent source documents, data or information (e.g., national ID, international passport, bank statement, utility bill). For such purposes WTC reserves the right to collect User’s identification information for the AML/KYC Policy purposes.
WTC will take steps to confirm the authenticity of documents and information provided by the Users. All legal methods for double-checking identification information will be used and WTC reserves the right to investigate certain Users who have been determined to be risky or suspicious.
WTC reserves the right to verify User’s identity in an on-going basis, especially when their identification information has been changed or their activity seemed to be suspicious (unusual for the particular User). In addition, WTC reserves the right to request up-to-date documents from the Users, even though they have passed identity verification in the past.
Once the User’s identity has been verified, WTC is able to remove itself from potential legal liability in a situation where its Services are used to conduct illegal activity.
4. Compliance Officer
The Compliance Officer is the person, duly authorized by WTC, whose duty is to ensure the effective implementation and enforcement of the AML/KYC Policy. It is the Compliance Officer’s responsibility to supervise all aspects of WTC’s anti-money laundering and counter-terrorist financing, including but not limited to:
The Compliance Officer is entitled to interact with law enforcement, which are involved in prevention of money laundering, terrorist financing and other illegal activity.
5. Monitoring Transactions
The Users are known not only by verifying their identity (who they are) but, more importantly, by analyzing their transactional patterns (what they do). Therefore, WTC relies on data analysis as a risk-assessment and suspicion detection tool. WTC performs a variety of compliance-related tasks, including capturing data, filtering, record-keeping, investigation management, and reporting. System functionalities include:
With regard to the AML/KYC Policy, WTC will monitor all transactions and it reserves the right to:
The above list is not exhaustive and the Compliance Officer will monitor Users’ transactions on a day-to-day basis in order to define whether such transactions are to be reported and treated as suspicious or are to be treated as bona fide.
6. Risk Assessment
WTC, in line with the international requirements, has adopted a risk-based approach to combating money laundering and terrorist financing. By adopting a risk-based approach, WTC is able to ensure that measures to prevent or mitigate money laundering and terrorist financing are commensurate to the identified risks. This will allow resources to be allocated in the most efficient ways. The principle is that resources should be directed in accordance with priorities so that the greatest risks receive the highest attention.